https://managingworkflow.org/2020/03/25/workflow-management-efficiency-and-software/
Workflow management rules are the set of processes and policies that govern the way workflows are completed. They specify the steps that should be taken and when they can be completed, allowing the workflow to take the most efficient route to reach its conclusion. When a business automates its most routine and predictable tasks through an organized workflow it allows employees to concentrate on strategic initiatives.
Workflows can be designed in various formats to suit the needs of any particular project. For example a sequential workflow is one that requires that the next stage cannot begin until the prior one has finished. This is typical in expense management workflows where reimbursement of employees requires receipts to be submitted and authorization for payment.
A state-machine workflow is an arrangement of activities on a work product that are performed in a predetermined order, with each step taking the work product into different states, like “being written” or “completed”. State-machine work flows can also include additional rules, such as if-this-then-that conditional logic which determine the flow of the process.
Furthermore, parallel workflows contain numerous steps that can be completed in parallel to achieve a desired goal, such as sending a sweater to a client once the company has confirmed that it’s in stock. All of these tasks can be automated using a workflow software.
It’s easy to use the right workflow management software to design and manage a well-structured process to improve efficiency, accountability, and productivity. By streamlining communication and making sure everyone on the team has clearly defined roles and obligations, managers can avoid confusion that causes missing deadlines and losing momentum in critical projects.
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