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Meetings at the Board are a vital way to keep your organization on track and to establish a strategies. They can be slowed by lengthy reports, as well as other activities that do not advance the strategic direction of your business.
If you want to ensure your board meetings are efficient and productive, you need to set clear expectations about the purpose of the meeting, its agenda structure, as well as the decision-making process. Additionally an instrument for managing board meetings like Range can help streamline the process of setting agendas and communicating with directors.
A clear agenda will help keep the meeting on the right track and on target. The executive director and the chair must work together to decide on discussion topics and ensure to include items related to the board’s mission, vision, and strategic objectives. A board management plan can help develop a template for board meetings to ensure that they are consistent and to ensure that nothing is missed.
To avoid time-wasting reduce the number of reporting items on your agenda and encourage officers and committee chairs to share brief reports prior to the meeting, which highlight what the board as a whole must know. This will leave the majority of the time to discuss and decisions.
Start the meeting by sharing the story of a successful event. It could be from a member of staff or the board. This is a great opportunity to celebrate achievements in the past or remind participants of their duties and responsibilities. Then, you can focus the remainder of the meeting on future strategies and ways to get over any obstacles that may hinder progress.
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